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THE FULL GUIDE

Know exactly what runs on autopilot

Vendrop turns live sales into inventory decisions and a ready-to-review supplier cart. You keep control of the purchase and the physical restock.

THE SHORT VERSION

The digital work is automated. The final call is yours.

AUTOMATED

Vendrop handles

  • Track connected sales and inventory
  • Catch low stock and calculate quantities
  • Recommend a stronger product mix
  • Prepare supported supplier carts
YOU STAY IN CONTROL

You handle

  • Review the recommended purchase
  • Complete checkout and payment
  • Receive the products
  • Fill and maintain the machine
SALE TO RESTOCK

What happens after someone buys a snack

Each step feeds the next. Four happen in the background; two keep the purchase and physical machine under your control.

  1. 01Vendrop

    A sale is recorded

    Connected sales data tells Vendrop which selection sold and when.

  2. 02Vendrop

    Inventory updates

    The machine count changes automatically, so low stock appears without a manual spreadsheet.

  3. 03Vendrop

    The next stock plan improves

    Vendrop recommends quantities and, on Performance, better products and facings.

  4. 04Vendrop

    A supplier cart is prepared

    Needed cases are organized and sent into a supported supplier workflow for review.

  5. 05You

    You review and place the order

    Checkout stays yours. The Chrome extension confirms the completed purchase back in Vendrop.

  6. 06You

    You receive and fill

    Confirm what arrived, then refill the machine. Vendrop updates inventory as products move.

INVENTORY WITHOUT SPREADSHEETS

Vendrop follows every item from sale to machine

Machine stock, incoming orders, and back-room inventory stay separate, so you always know what sold, what is coming, and what is ready to load.

  1. 01
    AUTOMATIC

    A product sells

    The connected sale reduces that machine selection’s count.

  2. 02
    CHROME EXTENSION

    The order is tracked

    After you place it, the extension confirms the purchase in Vendrop.

  3. 03
    YOU CONFIRM

    Products arrive

    Confirm what arrived and those units are added to storage inventory.

  4. 04
    YOU REFILL

    The machine is stocked

    Vendrop moves the filled units from storage into the machine’s selections.

VENDROP CHROME EXTENSION

Your browser keeps the order in sync

The extension prepares supported Sam’s Club and Costco carts, then tells Vendrop when you finish placing the order. It never submits checkout or payment for you.

Checkout stays yours
INSIDE VENDROP

See a running operation at a glance

Switch between the core screens to see how live sales, machine health, and product inventory come together.

Vendrop dashboard showing three thousand dollars in monthly revenue, estimated profit, stock alerts, and a full twelve-month revenue chart

Real Vendrop screens captured from an isolated sample operation.

PERFORMANCE OPTIMIZATION

See what to change—and why

On Performance, Vendrop turns each machine's recent sales into practical product and facing recommendations.

Sample recommendationsBased on recent machine sales
PRODUCT SWAPSlow seller
Snyder’s Mini Pretzels
CURRENTSnyder's Mini PretzelsSlot B9 · Pretzels
Cheez-It Original
RECOMMENDEDCheez-It OriginalCrackers

Why this change Sample insight: cracker slots are selling faster at this location.

FACING RECOMMENDATIONSell-out risk
Lay’s Sour Cream and Onion Chips
FAST SELLERLay's Sour Cream & OnionSlot B3 · Chips
+1 facing

Give a fast seller another slot so it is less likely to run out before the next restock.

You stay in control. Accept, adjust, or dismiss each recommendation before any change is scheduled.

GETTING CONNECTED

What setup looks like

Vendrop needs a clear picture of the machine, its products, and its sales. Guided setup connects those pieces.

HAVE THESE READY

What you need to start

A few basics let guided setup connect the physical machine to its live sales and products.

  • Vending machineThe one you have or plan to install
  • Cantaloupe readerOne active reader for each machine
  • SeedLive accountAccess to connect the sales feed
  • Cantaloupe Pass CardFor a free test vend during setup
  • Machine photoA clear, front-facing view
  • ProductsWhat you want in each selection
STARTING POINT

Machine or location

Already operating? Add the machine. Still evaluating? Start with the location before buying equipment.

SALES CONNECTION

Cantaloupe via SeedLive

Connect each machine’s Cantaloupe card reader so Vendrop can update inventory from actual purchases.

Verify the setup with a Pass Card

Run a free test vend before going live. The PASS transaction confirms the reader, selection code, and Vendrop machine mapping without charging a personal card.

View the Cantaloupe Pass Card
MACHINE MAP

Selections and products

Vendrop recognizes products and automatically categorizes each slot from your machine photo. Review the proposed layout, capacities, and starting counts before saving.

SUPPLIER WORKFLOW

Sam’s Club or Costco

Use the optional Vendrop Chrome extension for supported catalog, pricing, and cart preparation workflows.

You approve the source of truth. Guided setup can help identify the machine and products, and you can review or correct the result before automation takes over.

PHOTO-ASSISTED SETUP

One photo. Vendrop recognizes every product and slot.

Vendrop proposes the machine map, then you review and confirm it before saving.

A stocked snack vending machine photographed for Vendrop setup
Cheez-It OriginalSlot B1 · Crackers
Snyder's Mini PretzelsSlot B9 · Pretzels
Twix Cookie BarSlot D7 · Candy
Pop-Tarts Brown Sugar CinnamonSlot F1 · Pastries
CHOOSE YOUR LEVEL

Pick the plan that fits

START HERE

Autopilot

$19/month

For a business owner who wants the everyday inventory and ordering work handled.

1 machine includedSales, inventory, and profit trackingRestock alerts and supplier cart preparation
Choose Autopilot
MORE OPTIMIZATION

Performance

$49/month

For a business that also wants help improving what its machines carry and how each product is presented.

3 machines includedEverything in AutopilotProduct-mix, facing, and performance recommendations
Choose Performance

Founding rates shown for the first 12 months. Additional machines are $9/month.

COMMON QUESTIONS

The details people usually ask about

Still deciding whether Vendrop fits your machine or location? These are the important boundaries and requirements.

Visit support
Does Vendrop buy products without my approval?

No. Vendrop prepares the supplier cart, but you review the products and quantities and complete checkout and payment yourself.

When does a supplier order become inventory?

The Chrome extension confirms checkout and updates the order record automatically. Products are added to storage inventory after you confirm they physically arrived, so Vendrop never treats an in-transit order as stock already on hand.

Do I need to own a vending machine before I start?

No. You can begin by evaluating a potential location, then add a machine when you are ready. If you already operate a machine, onboarding starts with that machine and its sales connection.

Which sales system connects today?

Vendrop currently supports Cantaloupe sales data through SeedLive. The guided connection is started by you, and Vendrop does not read or store your SeedLive password.

Where can supplier carts be prepared?

The optional Vendrop Chrome extension supports product and cart workflows for Sam’s Club and Costco. You still review the retailer cart and complete checkout on the retailer’s site.

What changes with the Performance plan?

Performance adds product-mix and facing recommendations, a broader opportunity view, and more advanced alerts across your machines.

Can I add more machines later?

Yes. Autopilot includes one machine, Performance includes three, and additional machines are $9 per month.

YOUR NEXT STEP

Start with a machine—or just the location.

We’ll take you through the right questions before you commit to equipment or a plan.

Get started Check a location